Open Positions

Reports To: Executive Business Manager
Location: Evolving Texas – In office
Employment Type: Full-Time

Position Overview

The Office Manager will organize and coordinate administration duties and office procedures. The Office Manager will work to help create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Provide direct support to the President and Executive Team, assisting with administrative, project coordination, research, and technical tasks. This position requires a unique blend of executive-level administrative skills, and technical knowledge.

The ideal candidate is organized, detail-oriented, and proactive, with the ability to support multiple projects and priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Serve as the primary point of contact for office operations, ensuring a welcoming and professional atmosphere for staff, clients, and visitors
• Oversee front-desk functions, including answering phones, managing inquiries, and directing communications appropriately
• Manage office logistics including maintenance, mail, deliveries, vendor coordination, and equipment oversight
• Maintain office supply inventory (kitchen, janitorial, and office), manage vendor relationships (IT, printer, internet/phone, Microsoft, etc.), and ensure timely orders and payment coordination
• Monitor and maintain office systems, including HubSpot CRM updates and cleanup (daily/weekly)
• Support employee lifecycle needs such as onboarding, offboarding, and coordination of team resources
• Coordinate internal meetings, events, and office communications to enhance workplace culture and collaboration
• Maintain office procedures, ensuring consistency, efficiency, and compliance
• Manage special projects and administrative tasks assigned by leadership
• Ensure office, breakroom, and reception areas are tidy, functional, and well-stocked at all times.
• Support the President and Project Managers with any other project-related administrative or coordination tasks as assigned.
• Prepare and submit expense reports for the President

Preferred Qualifications

• 2+ years of experience as an Office Manager, Administrative Assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook required; PowerPoint a plus)
• Familiarity with CRM tools such as HubSpot strongly preferred
• Hands-on experience with office equipment (printers, copiers, scanners, phone systems, etc.)
• Excellent organizational and time management skills with the ability to prioritize and multitask in a fast-paced environment
• Strong written and verbal communication skills; professional and approachable demeanor
• Ability to work independently with initiative while supporting a collaborative team environment

Core Competencies

• Proactive, self-starter with strong follow-through.
• Analytical thinker with problem-solving skills.
• Highly collaborative and team-oriented.
• Detail-driven with a strong sense of accountability.

Preferred Experience

• High school diploma required; Associate’s or Bachelor’s degree in Business Administration or related field preferred
• Experience managing office operations in a growing company.

If you are interested in applying for this unique opportunity, email your application to [email protected].